• NSWHP is improving the way we offer research services with a new streamlined online eResearchWithUs application portal.
• Researchers can request access to NSWHP research biospecimens, data or services via the eResearchWithUs application portal.
• In recent years, NSWHP has worked to improve governance and agreements for research and material transfer, in accordance with the Human Tissue Act and NSW Health research policies.

• The eResearchWithUs application portal is designed to streamline the process of accessing NSWHP research biospecimens, data, and services.
• By leveraging smart logic, the application only prompts for essential information upfront, so researchers receive a tailored and accurate quote.

• Researchers who want to use NSWHP biospecimens, data or research services must apply through our eResearchWithUs portal.
• One application for each customer/site should be submitted by the responsible Coordinating Principal Investigators or their delegates. For example:
  • John Hunter Hospital is taking part in a national/global study and wants access to services/tissue from any NSWHP facility. It completes an eResearchWithUs application and request ‘statewide setup’* to include patients they have recruited who have been treated both at John Hunter Hospital/HNELHD and at other hospitals in NSW.
  • Westmead Hospital is taking part in the same study. It also has to complete an eResearchWithUs application. It may request services/tissue for patients treated at Westmead Hospital only (location in application is Western Sydney) or can also choose ‘statewide setup’ to include patients who have been treated at other hospitals.
• If sponsor request services/tissue direct from NSWHP’s Research Team, separate customer/site applications are not required, sponsor fills out eResearchWithUs application.
• Where NSWHP staff are investigators in collaborative projects, a site-specific assessment (SSA) must first be generated by adding ‘NSW Health Pathology’ as a site in REGIS. Our Research Governance Office will then approve the SSA and notify you if an eResearchWithUs application is also required.

*Statewide Setup costs more but can save time and efficiency when tissue is later located at other NSWHP locations. See our Statewide Pricing here.

• You can easily access the eResearchWithUs application portal here.
• Alternatively, you can save this page as a favourite on your computer for quick access.

• Absolutely! The eResearchWithUs application allows you to save your progress at any point and generates a unique return code you must save.
• With this code, you can resume your application later by simply clicking on the link provided in the email you receive.
• If you lose your unique code, contact the Research Office to retrieve your code.

• You cannot return to your application after you have submitted it. If you need to make any changes to your application, you can reach out to your local research coordinator and reference your ‘Record ID’ from your confirmation email.
• If you are unsure who your local research coordinator is, see below.

• Your application is automatically directed to your local research coordinator.
• Your local research coordinator will review your application and supporting documents.
• We will check with our laboratories to make sure we can deliver the services you want.
• If anything is missing or unclear, we will reach out to you to clarify your needs.
• Subsequently, you will receive a quote based on your specified requirements.

• Carefully review your quote to make sure it accurately reflects the services you requested.
• If you need to update or add to the services quoted, please contact your local research coordinator.
• Please return your accepted and signed quote with any extra documents we’ve requested.
• We provide a draft agreement for your review and internal approval.
• Learn more about the different types of research agreements we use.
• Our partnership will begin when both parties have approved, and the agreement has been signed.
• If your project involves sample collection processing or testing, we will supply you with your pathology request form.

• We won’t accept any old forms after 30 September 2023.

• You should choose the Project type ‘Research (investigator initiated)'.

• Our Research team is here to assist you. Feel free to get in touch via email at [email protected] or reach out to your local research coordinator.
• Visit our website for more information and to find your local Research Coordinator https://pathology.health.nsw.gov.au/research/research-services.